Privacy Policy

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Last updated: February 2026

1. Introduction

The Intelligent Automation Congress ("we", "us", or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website https://www.intelligentautomationcongress.org and use our services.

Please read this Privacy Policy carefully. By accessing or using our website, you acknowledge that you have read, understood, and agree to be bound by this Privacy Policy.

2. Data Controller

The data controller responsible for your personal data is:

3. Information We Collect

Personal Information You Provide:

  • Name and contact information (email address)
  • Company name and job title
  • Information provided in contact forms and sponsorship inquiries
  • Newsletter subscription preferences

Automatically Collected Information:

  • Browser type and version
  • Operating system
  • IP address (anonymized where possible)
  • Pages visited and time spent on pages
  • Referring website

4. Legal Basis for Processing (GDPR)

We process your personal data based on:

  • Consent: When you subscribe to our newsletter or submit contact forms
  • Legitimate Interest: To improve our services and communicate about our events
  • Contract Performance: When processing event registrations or membership requests

5. How We Use Your Information

  • Process event registrations and membership requests
  • Send newsletters and updates about IA Congress events (with your consent)
  • Respond to your inquiries and sponsorship requests
  • Improve our website and services
  • Analyze website usage patterns (anonymized data)
  • Comply with legal obligations

6. Data Sharing

We do not sell your personal data. We may share your information with:

  • IA Community: Our parent organization (intelligentautomationcommunity.org)
  • Service Providers: Hosting providers, email services (under data processing agreements)
  • Event Partners: When necessary for event organization (with your consent)

7. Data Retention

We retain your personal data only for as long as necessary:

  • Newsletter subscriptions: Until you unsubscribe
  • Contact form submissions: 2 years
  • Event registration data: 3 years after the event

8. Your Rights (GDPR)

Under the General Data Protection Regulation, you have the right to:

  • Access: Request a copy of your personal data
  • Rectification: Correct inaccurate or incomplete data
  • Erasure: Request deletion of your data ("right to be forgotten")
  • Restriction: Limit how we use your data
  • Portability: Receive your data in a structured format
  • Objection: Object to processing based on legitimate interests
  • Withdraw Consent: Withdraw consent at any time

To exercise these rights, contact us via LinkedIn or through our contact form.

9. Data Security

We implement appropriate technical and organizational measures to protect your personal data, including:

  • SSL/TLS encryption for data transmission
  • Secure server infrastructure
  • Limited access to personal data
  • Regular security reviews

10. International Transfers

Your data may be transferred to and processed in countries outside the European Economic Area. When we transfer data internationally, we ensure appropriate safeguards are in place.

11. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new Privacy Policy on this page with an updated "Last updated" date.

12. Contact Us

If you have questions about this Privacy Policy or wish to exercise your rights, please contact us:

Vincenzo Marchica

You also have the right to lodge a complaint with a supervisory authority if you believe your data protection rights have been violated.